The downtown Tiffin Façade Enhancement Grant Program was launched in 2014 to spur downtown revitalization by providing financial assistance for outside, street-facing building repairs. Eligible projects can receive a reimbursement of up to $10,000 in matching funds. Below is a step-by-step guide to the program.
The building owner should meet with TESP’s Director of Downtown Revitalization, Amy Reinhart, to discuss how the program works and obtain an application. The application needs to be submitted and approved before any work has begun.
The building owner must include the following upon submission of their application:
- Façade Enhancement Application
- Architectural Board of Review Application (See ABR Guidelines)
- W9 form for City to open purchase order.
- A minimum of two quotes from contractors on the work to be performed (if project is over $3,000 total).
- Pictures of existing conditions.
- Pictures or catalog cuts for the items to be purchased (awnings, doors, windows, etc.). If window replacement is recommended, a catalog cut along with dimensioned drawings of the window to be installed are required. This will include the size of the window, any muntin bars as well as the depth and height of the frame around the window and at any corners where the windows connect.
- If painting, the historic paint colors must be used. Please provide color samples from the historic line. This can come from any paint company that provides a historic line, but Sherwin Williams and Ace Hardware do provide a paint discount for any building owner who receives façade approval.
- A detailed description of the project
Applications are reviewed in the order they are received. Due to the first come first serve nature of the funding, incomplete applications will not be accepted. When the funds run out, the program ends for the calendar year. When determining the City budget, Council will determine if funding will be renewed for the following year.
Once the application and all above mentioned items are compiled, they should be brought to the Director of Downtown Revitalization. She will review the applications for completeness and determine if there are any issues that need to be addressed prior to submission of the application to the City. She will work with the Chair of the Architectural Board of Review and the City Engineer’s office to determine if any additional items need to be addressed.
Once the application is reviewed and deemed complete and without any issues, the Director of Downtown Revitalization will submit the application and attachments to the City to be added to the Architectural Board of Review Agenda.
Architectural Board of Review meetings take place the first and third Tuesday of each month at 3:30 in City Hall. The owner or a representative must be present at the meeting to answer any questions that may come from the application. The number of applications reviewed at the meeting is determined by the Chair due to the intensity of the application reviews. To be considered for an upcoming meeting, all information must be turned in three weeks prior to the meeting for review of the application, and so proper distribution of materials can take place for Board members. Additionally, the meeting agenda must be listed in the newspaper as it is required for all public meetings.
Beginning the project
Once the Architectural Board of Review has approved the application, work may begin on the project. The owner will receive the certificate of appropriateness in the mail following the approval.
If any part of the project changes at any time during the work, the owner must contact the Downtown Director for a change form. The changes must be approved by the Architectural Board of Review, as this is a change to a contract that the owner entered into when receiving approval from the City for the funds.
Completing the project
The owner has until December of the following calendar year to complete the work. For example: if a project is approved in March of 2022, the owner will have until December of 2023 to complete the work. If the owner is approved in December of 2022, the work must be completed by December of 2023.
Once the work is complete, the owner will submit paid receipts from the contractor to the Downtown Director. The Director will complete the final inspection forms and submit those to the City Finance Director and City Engineer’s office along with the paid receipts. The City Engineer will complete the inspection and sign off. He will then send it to the City Finance Director who will complete the check and send it to the owner. The check will be made out to the name on the W9 form only.
For examples of projects that have received grant funding, click here.
For the complete Façade Enhancement Program, click here.
For all questions and guidance through the process contact:
Director of Downtown Revitalization, TSEP